Remember that files that are not stored in the synchronized folders are not synchronized (which is not convenient for users who don’t store files on disk C: in standard user folders in Windows). Similarly, you can continue to edit files on the home computer after changes made on the work computer are synchronized.
As an alternative, you can use the web interface of OneDrive to access files stored in the cloud. In this case, the latest changes made on a home computer are synchronized to OneDrive (the cloud storage) and when you start the computer at work, the updated files are synchronized from OneDrive to the local folder by using the OneDrive sync app. This approach is useful when you edit files on a home computer and on a computer at work, and you always need to access the latest version of those files. How does OneDrive sync work? When you configure the OneDrive sync app to synchronize files in a selected folder, after writing changes to a file, the file is synchronized to the cloud within seconds if there is an internet connection. These use cases can help you understand the sync vs backup comparison better and why you need to avoid synchronization in cases where a backup is required. Let’s find out what the difference between sync and backup is using common scenarios with OneDrive. In general, it is not recommended that you use OneDrive as a backup solution. Read this blog post about OneDrive security to learn more. Is OneDrive safe for storing backups? If you copy files to OneDrive by using the web interface, you don’t use the OneDrive sync client, and you don’t share files stored on OneDrive, then backups should be in a safe place in the cloud. Users can be confused and use OneDrive sync instead of backup. This tab leads users to think that the OneDrive sync app is capable of backing up data. In the screenshot below you can see the Backup tab in the interface of the OneDrive sync client. Only three standard folders are available for sync in Windows – Desktop, Documents, and Pictures. The Microsoft OneDrive sync client is an application installed on Windows or macOS that synchronizes files in the selected folder(s) to the cloud.
The amount of storage space in the cloud depends on the selected subscription plan.
OneDrive is cloud storage provided by Microsoft for Microsoft 365 users to store files. DISCOVER SOLUTION What is Microsoft OneDrive?
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